Summer of Give

v is offering weekend or day festival tickets (depending on the festival) to young people aged 18-25 who are prepared to volunteer 4 hours of their time per festival day. For example at Creamfields, this would involve volunteering 8 hours over two days

There are 2 types of volunteering opportunities on offer:

Showcase Your Talent Opportunities

Apply to showcase your talent from our big v bus at one of the festivals we are attending e.g. run a drumming workshop/teach people to breakdance/play a set/teach people to knit etc - the possibilities are endless!  You need to specify what you can do on the application form OR

Promotional Opportunities

Apply for a promotional volunteering opportunity on the bus e.g. promoting volunteering/handing out flyers/blogging from the site/photographing or videoing the event. You need to specify what types of things you can offer.

NB: There are limited numbers of tickets available (up to 30 per festival) and priority will be given to the showcase your talent applicants

1. Applicants must be between 18 and 25 years old at the time of the festival taking place. You will be required to bring proof of age (such as your passport or drivers licence) with you to the induction event which will be held prior to each festival.
2.  The details for each festival  including the closing dates for applications are shown below in schedule 1.1
3.  Application forms submitted after the closing dates will not be accepted.
4. v is not responsible for lost, late, or misdirected applications, for technical, hardware or software failures of any kind, for lost or unavailable network connections, or for failed, incomplete, garbled or delayed computer transmissions or any human error which may occur in the receipt or processing of your application.
5. Applicants must live in England. We cannot accept applications from Wales, Scotland or Northern Ireland.
6. There are a maximum of 30 (thirty) free tickets in total available for each festival. 30 volunteers will be selected for each festival by judges from all complete, correct and eligible entries received before the relevant closing date. The judging process and criteria is outlined below in schedule 1.2
7. You can apply to volunteer for different festivals but due to demand you are unlikely to get offered a place at more than one festival
8.  As a volunteer, you will be required to carry out your duties for 4 hours on each day of the festival.
9. Travel expenses to the festival will be provided. You will be responsible for organising and paying for your own travel which v will reimburse on the day of the festival. You must retain original receipts in order to be reimbursed. 
10. Refreshments will be provided on site during your volunteering shift, you will be entitled to one meal which may be in the form of a food voucher.
11. v will provide volunteers with a pass to the festival which will include a camping pass where appropriate (see schedule 1.1 for more information). You must provide your own tent and camping equipment.
12. Successful applicants will be informed via email. If you are successful, we will inform you by the dates specified in schedule 1.1 below that you have been successful and we will need to take credit card details from you at this stage for the full amount of the festival ticket. Please see schedule 1.3 for ticket prices for each festival. We will only charge this credit card if you do not turn up to complete the volunteering shift you have said you will do.
13. If you are offered a position as volunteer but we have been unable to contact you to inform you that you have been selected within 5 working days from the judging date specified in schedule 1.1 , v reserves the right to award the position of volunteer and the associated festival ticket to another applicant.
14. You can apply to volunteer either solely or as a group. You might want to apply as a group if you are in a band for instance and if successful every member of the group would get a ticket to the festival.
15. Where an application involves multiple people in a group, that group will be judged as a single application. i.e. All members will be accepted or rejected
16. An induction day will be held a week prior to the festival that you are attending. You will be expected to be able to commit to attend this briefing - all details regarding date and venue will be confirmed to you should your application be successful. Please note it is likely that the briefing will be held in London, all receipted travel expenses will be reimbursed.   
17. Tickets for the festival will not be issued until the night before each festival starts. More information on this will be provided at the briefing session.
18. The judging process and criteria is outlined below in schedule 1.2
19. Except in the case of death or personal injury arising from its negligence, or in respect of fraud, and so far as is permitted by law, v and its associated companies and agents exclude responsibility and all liabilities arising from a) any postponement or cancellation of the festivals, and b) any changes to, supply of (including, without limitation, tickets which do not reach the intended recipient), or use of any festival tickets, and c) any act or default of any third party supplier, which are beyond v's reasonable control.
20. This competition and any dispute or claim arising out of or in connection with it, shall be governed by and construed in accordance with English law. You irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with this competition.
21. v reserves the right to amend these terms and conditions at any time.

Please note, when you click on “I’d like to do this”, you will get an email telling you how to apply. Please note clicking ‘I’d like to do this’ is not an application in itself, it is a way of expressing your interest. Please check your email once you have clicked ‘I’d like to do this’, to find out how to apply.

Schedule 1

There are two main deadlines for festival applications. The first is 7th May 2010 for Isle of Wight and T4 on the beach. The second deadline is the 28th June 2010 for Relentless Boardmasters, V & Creamfields.

If you have applied for a number of festivals and your application is rejected for one of the earlier festivals e.g. Isle of Wight, then your application will be reassessed at the second round of judging so if you are rejected at the first judging stage, do not assume your application will be rejected at the second judging stage.

Applicants who apply after the 7th May can ONLY apply for the three festivals in August

1.1 Festival information

IOW Festival:
Dates required to volunteer: 11th – 13th June 2010
Number of days to volunteer: 2
Recruitment closes:  wkc 7th May
Judges meet : wkc  10th May
Candidates who are successful are informed by volunteer co-ordinator by 14th May
Camping pass provided: Yes

T4 On the Beach
Dates required to volunteer: 4th July 2010
Number of days to volunteer: 1
Recruitment closes:  wkc 7th May
Judges meet : wkc  10th May
Candidates who are successful are informed by volunteer co-ordinator by 14th May
Camping pass provided: No

Relentless Boardmasters:
Dates required to volunteer: 4th – 8th August 2010
Number of days to volunteer: 5
Recruitment closes:  wkc 28th June
Judges meet: wkc 5th July
Candidates who are successful are informed by volunteer co-ordinator by 9th July
Camping pass provided: No

V Festival:
Dates required to volunteer: 21st – 22nd August 2010
Number of days to volunteer: 2
Recruitment closes:  wkc  28th June
Judges meet : wkc  5th July
Candidates who are successful are informed by volunteer co-ordinator by 16th July
Festival takes place: wkc 16th August
Camping pass provided: Yes

Creamfields:
Dates required to volunteer: 28th -29th August 2010
Number of days to volunteer: 2
Recruitment closes: wkc 28th June
Judges meet : wkc  5th July
Candidates who are successful are informed by volunteer co-ordinator wkc  16th  July
Camping pass provided: Yes

Schedule 1.2

The Judging process

The judging panel will include:
A member of v20 (v’s youth advisory board)
A member of the marketing team from v
A member of Cake Media Ltd (the event production agency)
The volunteer co-ordinator
A member of  v’s policy team

General criteria for judges to consider:

Will the talent showcase being proposed inspire and involve other young people – is it creative, interesting, different and will it help to change perceptions of volunteering?

Can the person actually do what they say they can do e.g. sing/dance/play/perform (the videos will enable us to judge this)

Has the young person fully considered what they will do for the 4 hours they are being asked to volunteer for each day and does it seem reasonable to fill the time?

How many people do they want to bring with them to do whatever it is they want to do e.g. if there is 5 people in a band wanting to do something this might be the only group application we can allow for the event as we won’t have enough tickets.

How much equipment do they need and how much will it cost for v to provide it- is this prohibitively expensive?

v wants to showcase different talent at each festival so an important consideration will be getting diverse opportunities across each festival and a good spread of different hobbies and passions e.g. this could be: knitting workshop, band do a set, someone offers to teach a group of young people to drum etc.
 
Could the talent showcase drive media coverage?

Schedule 1.3

Ticket prices:

Please note if you do not turn up to complete your volunteering shift, v will deduct the value of the ticket from the credit card you have provided us (if your application is successful you will be asked for these details)

The ticket prices for each festival are outlined below:

• Isle of Wight: £150
• T4 On the Beach: £37
• Relentless Boardmasters: £95
• V Festival: £165
• Creamfields: £100

Return to project