Skip to main content

This feature is available for Early Adopters

The record is free on Vinspired for everyone. Some programme features are paid for by the organisations that use them, so that the platform never again depends on one funder. Here is why, in plain words.

See what is included Why some features are paid

Discover

Explore Volunteering roles Organisations Stories Awards Skills Causes Awareness days Help centre For Organisations Pricing Supporters

Add members and upload a CSV

Under People choose Members, press Upload users, choose a CSV with email and name columns, pick a group under Assign To and press Upload & Import.

Live Free on every level

Updated on 8 September 2026

Before you start

  • A CSV file with the columns email and name, or email, first_name and last_name. Press Download template CSV on the upload screen if you want the exact shape.
  • The groups you want people in, created first under Groups. One CSV per group is the quickest way to place everyone.
  • Permission to add these people. Each one gets an email from Vinspired.

Steps

  1. Open the menu and, under People, choose Members.
  2. To add one person, press Quick add, type their name (the field is labelled Student name), add an Email if you have it, and press Add to roster.
  3. To add many people, press Upload users.
  4. Choose your CSV File. The screen lists the columns it needs: email and name.
  5. Under Assign To, choose Group and pick the group under Select Group, so everyone lands in the right place at once.
  6. Press Upload & Import.
  7. Check Upload Results. It counts Created, Already existed and Failed, and names each failed row.

What happens next

New people get an account with a private profile and are approved as members straight away. Each of them gets an email with a link to set a password. People who already had an account are added to your organisation and the group without a new email.

Somebody who signs up on their own and asks to join you appears under Applications as a Membership Requests entry, showing Waiting on the members list. Press Approve there.

Want names without logins, for attendance and reports only? Press Upload roster instead. No accounts are created and no emails are sent, and those people cannot log hours themselves.

Common problems

  • Some rows failed. The email was missing or not a valid address. Fix those rows and upload them again. Rows that already existed are fine.
  • People did not get the email. Ask them to check spam. To send an invitation instead, press Invite by email on the members list and press Send invite.
  • Somebody is in the wrong group. Open them from Members and tick the right group under Groups. The change saves on its own.

Still stuck

Send us what you saw on screen through the contact form. We reply by email within two working days.

Why this matters

Groups and Members: what it does, who it is for, and how it fits with the rest of Vinspired.

Related guides

Create your organisation, free and try it with your own members.