Sign-Up Sheets
Share a sheet, let people claim their own slot, and stop rebuilding the same spreadsheet every week.
Read from the same files the product reads, so this page cannot claim something the code does not do. Everything Vinspired does
A sign-up sheet is a list of slots people claim themselves. You set the slots, share the link or list the sheet on your profile, and the sheet fills in without anyone copying names between messages. Claims are visible to you as they happen, and a volunteer can release a slot they can no longer make.
Guest sign-ups let somebody claim a place with a name and an email and nothing else. That matters for the parent helping at one event, the colleague who came along, and everybody who would abandon a form rather than create an account for a Saturday morning.
The controls are there for the sheets that need them: an access code so only your people can claim, a quantity limit per slot, a restriction to a group, a date after which claims lock, and your own wording on the confirmation.
A sheet is not a form that empties into a spreadsheet somewhere else. It is part of the same record as everything else here, so the people who claimed a slot are people you can message, group and report on, and the attendance you take on the day lands on their records rather than in a separate file.
How it works
Three steps
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Build the sheet
Slots, times and how many people each one takes. Restrict it to a group if it is not for everyone.
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Share it
A link, a QR code on a poster, or a listing on your organisation profile.
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Watch it fill
Claims appear as they happen, and you can message everyone who claimed without exporting anything.
Who it serves
Who this is for
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Charities and community groups
The Saturday rota, the festival shifts, the collection points, without a spreadsheet in a group chat.
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Schools and colleges
Trips, open evenings and helper slots, with an access code so only your families can claim.
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Companies
A volunteering day where teams pick their own slot instead of being assigned one.
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Questions
Questions people ask
Can somebody sign up without an account?
Yes, with guest sign-ups. A name and an email is enough. They can still be given a record later if they create an account with the same address.
Can we stop the wrong people claiming a slot?
Yes. Restrict the sheet to a group, or put an access code on it, or both. A sheet that is not listed publicly is only reachable by its link.
What if somebody cannot make it any more?
They release the slot themselves and it goes back on the sheet. You do not have to unpick it by hand.
Can a slot take more than one person?
Yes. Each slot carries a quantity, so a sheet can be four people at nine and two at eleven.
Do sign-up sheets count towards hours?
Claiming a slot is not an hour. The hours are recorded when the work is done and approved, through attendance or the Experience Log.
See it with your own data
Create an account and try it. Nothing here needs a call first, and the free level is not a trial.